[Board] Notes from today's meeting

[Keith Bierman]

I know Darcy was going to send out a notice, and not having received it I
thought I should send a test message. However, instead of wasting
everyone's time with an empty message, here's my notes from the meeting for
whatever they are worth.


   1. Geoff, Darcy and I were in attendance. Lacking a quorum we would have
   just decamped, but we had a member of the public who wished to speak, and
   it seemed appropriate to listen. Alan Levin was kind enough to share some
   thoughts with us (I've taken the liberty of editing for length and
   reordering, and have copied Alan to ensure I caught the gist of his
   remarks).
   2. I pointed out that the reason we created chnorthmetro.us aliases
   (especially the "board at chnorthmetro.us" alias) was to ensure that
   discussion was archived (and so to keep our private email private in the
   event of Open Records requests). Our last discussion about this meeting
   was inadvertently not sent to the alias, and not archived. We should try to
   make sure to retrain our fingers to use the alias!
   3. Darcy pointed out we have some time pressure regarding the "audit
   exemption" and payment to the County for election fees. As such, we were
   planning to try to hold the meeting next Thursday. It was noted that as
   long as there was a physical plurality at the meeting, that a speakerphone
   could be used to complete a quorum. While not a good practice to plan on,
   we should pool our cellphone numbers so that in the event of an urgency
   such as this mornings session, we might be able to complete the critical
   action items.

My notes of Alan's remarks


   1. Alan has a sewer blockage, and there seems to be considerable
   confusion about where his pipe runs (the City sent him to Hillcrest, etc.).
   Darcy was kind enough to take the matter offline and will try to set him up
   with our Engineer.
      1. This led to a discussion of the maintenance videos, and popcorn
      for the HOA annual meeting. In a less jocular vein, it does beg
a couple of
      questions:
         1. The segments that are most problematic from the "main" side,
         have we notified the upstream residents that they may wish to have an
         accelerated cleaning from their side?
         2. Would it be cheaper for residents if this work were to be done
         at the same time as the main work? If so, can we facilitate
communication
         between the maintenance team and the residents?
      2. Alan commented that it is a very nice neighborhood, and to his
      knowledge, values are increasing, and sales are often less than
a week. He
      referenced a recently(?) retired friend who evaluated neighborhoods for
      some government organization.
      3. Alan commented that he (and the HOA board) were planning to work
      to help us pass relevant legislation so that the District could take over
      the signs. He reported that there remains significant uncertainty about
      what sign ownership does to/for the HOA with respect to CCIOA (which the
      HOA would like to avoid being subject to).
         1. Note: Other residents have commented to me that if it were
         cheaper, they'd prefer the District merge with another
(others have pointed
         out "merging" isn't really the right legal term for the usual
transfer). If
         the payback period were 10 years or less, this might be
compelling to the
         community. However, taking ownership of the signs would
probably make such
         transfers more difficult because the only logical Districts
to take things
         over are limited to Sanitation (or Water and Sanitation).

A possible topic for future agenda(s), should we record the meetings? Board
members who cannot be physically present may wish more detail than makes
Minutes; also there may be Residents who cannot make the 7:30AM time. Due
to space constraints, I'd suggest that if we do regularly record, that we
formally adopt a policy about keeping only the last meeting recording up.

A note for Alan (if you have read this far). Please ask the HOA board to
authorize the District to use the HOA email list (either the de facto one
from the 5A discussion last election, or some formal alias the HOA has set
up on some server). We have an (empty) "interest" list which is the natural
mechanism to "push" notifications of meetings and agenda's .. but there
isn't a good way to advertise its existence to the community until the
upcoming joint HOA/District meeting. But it seems to me that the HOA Board
may well have some interest in joining early. Pass the word.


Keith Bierman
khbkhb at gmail.com
kbiermank AIM
303 997 2749
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