[Board] Notes from today's meeting

Mon Mar 17 16:19:22 EDT 2014

I should be able to make it on the 20th.

[Energy Fuels Resources]Energy Fuels Resources (USA) Inc.

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Harold Roberts

Executive Vice President | Chief Operating Officer

t: 303-389-4160  | f: 303-389-4125

225 Union Blvd., Suite 600

Lakewood, CO, US, 80228

http://www.energyfuels.com

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From: Board [mailto:board-bounces at chnorthmetro.us] On Behalf Of Darcy Beard
Sent: Thursday, March 13, 2014 9:45 PM
To: 'District Board of Directors+District Manager'
Cc: 'Alan Levin'
Subject: Re: [Board] Notes from today's meeting

I actually did send an email this morning after the meeting - apparently to the wrong address. :(

Here is the body of the email sent.

Since we did not have a quorum this morning the Cherry Hills North Metro District meeting needs to be re-scheduled.  A majority of the Board needs to approve and sign the 2013 Audit Exemption prior to March 31st so the exemption can be filed with the State by the due date of March 31.  Geoff and Keith suggested re-scheduling the meeting for March 20th.  Please let me know if this works.
Thanks,

Darcy Beard, CPA
P.O. Box 3110
Parker, Colorado 80134
Office 303-841-3474
Mobile 303-594-5488
Fax 303-805-1988

From: Board [mailto:board-bounces at chnorthmetro.us] On Behalf Of Keith Bierman
Sent: Thursday, March 13, 2014 8:39 PM
To: District Board of Directs+District Manager
Cc: Alan Levin
Subject: [Board] Notes from today's meeting

I know Darcy was going to send out a notice, and not having received it I thought I should send a test message. However, instead of wasting everyone's time with an empty message, here's my notes from the meeting for whatever they are worth.

  1.  Geoff, Darcy and I were in attendance. Lacking a quorum we would have just decamped, but we had a member of the public who wished to speak, and it seemed appropriate to listen. Alan Levin was kind enough to share some thoughts with us (I've taken the liberty of editing for length and reordering, and have copied Alan to ensure I caught the gist of his remarks).
  2.  I pointed out that the reason we created chnorthmetro.us<http://chnorthmetro.us> aliases (especially the "board at chnorthmetro.us<mailto:board at chnorthmetro.us>" alias) was to ensure that discussion was archived (and so to keep our private email private in the event of Open Records requests). Our last discussion about this meeting was inadvertently not sent to the alias, and not archived. We should try to make sure to retrain our fingers to use the alias!
  3.  Darcy pointed out we have some time pressure regarding the "audit exemption" and payment to the County for election fees. As such, we were planning to try to hold the meeting next Thursday. It was noted that as long as there was a physical plurality at the meeting, that a speakerphone could be used to complete a quorum. While not a good practice to plan on, we should pool our cellphone numbers so that in the event of an urgency such as this mornings session, we might be able to complete the critical action items.
My notes of Alan's remarks

  1.  Alan has a sewer blockage, and there seems to be considerable confusion about where his pipe runs (the City sent him to Hillcrest, etc.). Darcy was kind enough to take the matter offline and will try to set him up with our Engineer.

     *   This led to a discussion of the maintenance videos, and popcorn for the HOA annual meeting. In a less jocular vein, it does beg a couple of questions:

        *   The segments that are most problematic from the "main" side, have we notified the upstream residents that they may wish to have an accelerated cleaning from their side?
        *   Would it be cheaper for residents if this work were to be done at the same time as the main work? If so, can we facilitate communication between the maintenance team and the residents?

     *   Alan commented that it is a very nice neighborhood, and to his knowledge, values are increasing, and sales are often less than a week. He referenced a recently(?) retired friend who evaluated neighborhoods for some government organization.
     *   Alan commented that he (and the HOA board) were planning to work to help us pass relevant legislation so that the District could take over the signs. He reported that there remains significant uncertainty about what sign ownership does to/for the HOA with respect to CCIOA (which the HOA would like to avoid being subject to).

        *   Note: Other residents have commented to me that if it were cheaper, they'd prefer the District merge with another (others have pointed out "merging" isn't really the right legal term for the usual transfer). If the payback period were 10 years or less, this might be compelling to the community. However, taking ownership of the signs would probably make such transfers more difficult because the only logical Districts to take things over are limited to Sanitation (or Water and Sanitation).
A possible topic for future agenda(s), should we record the meetings? Board members who cannot be physically present may wish more detail than makes Minutes; also there may be Residents who cannot make the 7:30AM time. Due to space constraints, I'd suggest that if we do regularly record, that we formally adopt a policy about keeping only the last meeting recording up.

A note for Alan (if you have read this far). Please ask the HOA board to authorize the District to use the HOA email list (either the de facto one from the 5A discussion last election, or some formal alias the HOA has set up on some server). We have an (empty) "interest" list which is the natural mechanism to "push" notifications of meetings and agenda's .. but there isn't a good way to advertise its existence to the community until the upcoming joint HOA/District meeting. But it seems to me that the HOA Board may well have some interest in joining early. Pass the word.

Keith Bierman
khbkhb at gmail.com<mailto:khbkhb at gmail.com>
kbiermank AIM
303 997 2749
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