[Board] Notes from today's meeting

[Daniel Conway]

Darcy: That would work for me. Thanks. Dan.

 

From: Board [mailto:board-bounces at chnorthmetro.us] On Behalf Of Darcy Beard
Sent: Thursday, March 13, 2014 9:45 PM
To: 'District Board of Directors+District Manager'
Cc: 'Alan Levin'
Subject: Re: [Board] Notes from today's meeting

 

I actually did send an email this morning after the meeting - apparently to
the wrong address. :(  

 

Here is the body of the email sent.

 

Since we did not have a quorum this morning the Cherry Hills North Metro
District meeting needs to be re-scheduled.  A majority of the Board needs to
approve and sign the 2013 Audit Exemption prior to March 31st so the
exemption can be filed with the State by the due date of March 31.  Geoff
and Keith suggested re-scheduling the meeting for March 20th.  Please let me
know if this works.

Thanks,

 

Darcy Beard, CPA

P.O. Box 3110

Parker, Colorado 80134

Office 303-841-3474

Mobile 303-594-5488

Fax 303-805-1988

 

 

 

From: Board [mailto:board-bounces at chnorthmetro.us] On Behalf Of Keith
Bierman
Sent: Thursday, March 13, 2014 8:39 PM
To: District Board of Directs+District Manager
Cc: Alan Levin
Subject: [Board] Notes from today's meeting

 

I know Darcy was going to send out a notice, and not having received it I
thought I should send a test message. However, instead of wasting everyone's
time with an empty message, here's my notes from the meeting for whatever
they are worth.

 

1.	Geoff, Darcy and I were in attendance. Lacking a quorum we would
have just decamped, but we had a member of the public who wished to speak,
and it seemed appropriate to listen. Alan Levin was kind enough to share
some thoughts with us (I've taken the liberty of editing for length and
reordering, and have copied Alan to ensure I caught the gist of his
remarks).
2.	I pointed out that the reason we created chnorthmetro.us aliases
(especially the "board at chnorthmetro.us" alias) was to ensure that discussion
was archived (and so to keep our private email private in the event of Open
Records requests). Our last discussion about this meeting was inadvertently
not sent to the alias, and not archived. We should try to make sure to
retrain our fingers to use the alias!
3.	Darcy pointed out we have some time pressure regarding the "audit
exemption" and payment to the County for election fees. As such, we were
planning to try to hold the meeting next Thursday. It was noted that as long
as there was a physical plurality at the meeting, that a speakerphone could
be used to complete a quorum. While not a good practice to plan on, we
should pool our cellphone numbers so that in the event of an urgency such as
this mornings session, we might be able to complete the critical action
items.

My notes of Alan's remarks

 

1.	Alan has a sewer blockage, and there seems to be considerable
confusion about where his pipe runs (the City sent him to Hillcrest, etc.).
Darcy was kind enough to take the matter offline and will try to set him up
with our Engineer. 

1.	This led to a discussion of the maintenance videos, and popcorn for
the HOA annual meeting. In a less jocular vein, it does beg a couple of
questions:

1.	The segments that are most problematic from the "main" side, have we
notified the upstream residents that they may wish to have an accelerated
cleaning from their side?
2.	Would it be cheaper for residents if this work were to be done at
the same time as the main work? If so, can we facilitate communication
between the maintenance team and the residents?

2.	Alan commented that it is a very nice neighborhood, and to his
knowledge, values are increasing, and sales are often less than a week. He
referenced a recently(?) retired friend who evaluated neighborhoods for some
government organization.
3.	Alan commented that he (and the HOA board) were planning to work to
help us pass relevant legislation so that the District could take over the
signs. He reported that there remains significant uncertainty about what
sign ownership does to/for the HOA with respect to CCIOA (which the HOA
would like to avoid being subject to).

1.	Note: Other residents have commented to me that if it were cheaper,
they'd prefer the District merge with another (others have pointed out
"merging" isn't really the right legal term for the usual transfer). If the
payback period were 10 years or less, this might be compelling to the
community. However, taking ownership of the signs would probably make such
transfers more difficult because the only logical Districts to take things
over are limited to Sanitation (or Water and Sanitation). 

A possible topic for future agenda(s), should we record the meetings? Board
members who cannot be physically present may wish more detail than makes
Minutes; also there may be Residents who cannot make the 7:30AM time. Due to
space constraints, I'd suggest that if we do regularly record, that we
formally adopt a policy about keeping only the last meeting recording up.

 

A note for Alan (if you have read this far). Please ask the HOA board to
authorize the District to use the HOA email list (either the de facto one
from the 5A discussion last election, or some formal alias the HOA has set
up on some server). We have an (empty) "interest" list which is the natural
mechanism to "push" notifications of meetings and agenda's .. but there
isn't a good way to advertise its existence to the community until the
upcoming joint HOA/District meeting. But it seems to me that the HOA Board
may well have some interest in joining early. Pass the word.

 

 

Keith Bierman
khbkhb at gmail.com
kbiermank AIM
303 997 2749

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